VektorIndex · Technology Optimization Assessment
You're already spending money on software.
Give us the data. We'll show you where the waste may be hiding.
Send us your software and AI stack — the subscriptions, seats and spend data you provide. In 72 hours, we analyze it and identify potential duplication, underutilization, unnecessary spend, renewal traps and better alternatives — then hand you a prioritized plan to fix it. If you spend $10k+/month on software, even 5% waste is $6,000 a year.
Best suited for companies spending $5,000+/month on SaaS and AI tools. The waste analysis runs on the stack and spend data you provide; replacement recommendations draw on the VektorIndex dataset of 246+ B2B tools with pricing, integrations and vendor-stated compliance data.
Software spend grows silently
Teams buy their own tools. Subscriptions auto-renew. AI products multiply across departments. Within a couple of years a growing company is paying for five tools that do overlapping jobs — and nobody owns the full picture. Research consistently finds that fewer than a third of organizations have clear visibility into their AI software spending alone (Flexera, 2026).
Nobody
owns the entire stack end-to-end
Auto-renew
annual contracts re-charge quietly
Overlap
duplicate tools doing the same job
Does this sound familiar?
The people who recognize this problem in one sentence:
Founder
“We’re paying for too many tools and I don’t know what we actually need.”
COO
“Every department has its own software stack.”
CFO
“Our SaaS spend keeps growing and nobody can explain why.”
CTO
“We’ve accumulated a mess of AI tools and integrations.”
What a findings report looks like
Illustrative example — every real report is built from your actual stack.
Findings summary — Acme Corp (illustrative)
Total identified savings in this example: ≈ $12,200 / year
Pricing
$10,000/month on software is $120,000/year. If even 5% of it is waste, that's $6,000/year leaking silently. The assessment costs $497 — once — to find out exactly where.
Core Assessment
$497 one-time
Delivered within 72 hours of intake
- ✓ Full technology inventory
- ✓ Duplicate & overlap detection
- ✓ Underutilization analysis
- ✓ AI-tool sprawl assessment
- ✓ Renewal-risk identification
- ✓ Quantified savings per finding
- ✓ Written findings report
Assessment + 90-Day Roadmap
$997 one-time
Everything in Core, plus:
- ✓ Prioritized 90-day optimization roadmap
- ✓ Recommended replacement stack (from our dataset)
- ✓ Renewal & renegotiation calendar
- ✓ Fixed-price implementation quote for the fixes
- ✓ 30-minute findings call
Our risk-reversal: if the Core assessment doesn't identify at least its own fee in annual savings opportunities, we'll tell you in the findings — and you can stop there. Implementation of the fixes, if you want it done for you, starts from $1,500.
What you actually receive
The deliverables prove we can find it — nine analyses, one report, every finding quantified in annual savings terms.
01
Full technology inventory
Built from the data you provide: every subscription, license, AI tool and cloud service you pay for, mapped in one place.
02
Duplicate & overlap detection
Two project-management tools, three note-taking apps, overlapping AI subscriptions — we find what does the same job twice.
03
Underutilization analysis
Tools paid for but barely used. Seats licensed but never activated. Features bought but never switched on.
04
AI-tool sprawl assessment
Individual AI subscriptions bought by different teams that a single plan or shared workspace could replace.
05
Renewal-risk identification
Upcoming auto-renewals, annual contracts about to silently re-charge, and tools you should cancel before the deadline.
06
Security & governance flags
Informational flags on risky integrations, unused accounts and unsupported software — technical observations, not a security certification.
07
Quantified savings opportunities
Every finding carries an estimated annual saving, so you can rank what to act on first.
08
Recommended replacement stack
Where consolidation makes sense, the specific alternative tools from our independent dataset — with pricing and integration fit.
09
90-day optimization roadmap
Pro tier: a prioritized, sequenced plan — what to cancel, what to consolidate, what to renegotiate, week by week.
How it works
Intake — 5 minutes
Submit the form below. We reply within 24 hours with your payment link and a short call to map your stack.
Analysis — 72 hours
We analyze the stack and spend data you provide — detecting overlap and underuse, checking renewals, and quantifying potential savings.
Findings + report
You get a written report with every finding, its estimated annual saving, and (Pro) your 90-day roadmap.
Optional: we implement
Want the fixes done for you? Consolidation, migration, automation and integration work starts from $1,500.
Questions
What if you don’t find enough waste to justify the fee?
We tell you before you pay a cent more. If the Core assessment doesn’t identify at least its own fee in annual savings opportunities, we’ll say so in the findings and you can stop there. We won’t sell you a roadmap for a stack that’s already lean.
Is this a compliance or security audit?
No. This is a technology cost and utilization assessment. Governance and security items are flagged informationally only. VektorIndex does not provide legal advice, certification, or guarantees of regulatory or security compliance.
Where does the data come from?
Two inputs. First, the stack and spend data you provide — subscriptions, seats, costs, renewal dates — which is what makes the waste analysis real. Second, the VektorIndex dataset of 246+ B2B tools, which powers the replacement-stack recommendations. We only analyze what you give us; nothing is pulled from your systems.
What do you need from us?
A short intake call, your best list of tools (credit-card and expense reports help), and rough headcount per team. We handle the analysis from there.
Who is this for?
Companies of roughly 20–250 people spending $5,000+/month on SaaS and AI subscriptions — the size where nobody owns the whole stack anymore and spend grows silently.
Start your assessment
Five minutes now. Findings in 72 hours after intake.